Shipping baggage as air cargo is an increasingly popular alternative for those who need to transport suitcases and packages safely, efficiently, and without the limitations of accompanied baggage rules. Below we clarify the main questions about this service.
What are the advantages of shipping baggage as air cargo?
- Allows you to transport larger and heavier volumes than those accepted as accompanied baggage.
- Ideal for international relocations, students, expatriates, or anyone needing to send personal belongings in large quantities.
- Offers greater flexibility in schedules and delivery options, whether door-to-door or airport-to-airport.
- Enables shipment tracking.
How should I prepare my baggage for shipping as air cargo?
- Use sturdy suitcases or reinforced cardboard boxes, always well closed and sealed with quality adhesive tape.
- Protect the contents with cushioning materials, such as bubble wrap or polystyrene, to prevent damage during transport.
- Label each package with tags containing your name, contact, and destination address.
- Ensure the packaging can withstand the weight and logistical handling.
Which items are prohibited when shipping baggage as air cargo?
- Flammable, explosive, or hazardous chemical substances (e.g., sprays, fuels, solvents, paints).
- Compressed gases, corrosive or toxic liquids.
- Firearms, ammunition, and sharp objects.
- Live animals (except for specialised and duly authorised services).
- Perishable products, unless using specialised transport.
- High-value goods (cash, jewellery, works of art) without proper declaration and insurance.
Note: Hand luggage liquid restrictions do not apply, but dangerous or flammable liquids remain prohibited.
What are the weight and size limits for baggage shipped as air cargo?
- It is most advisable that, in the case of cardboard boxes, the weight does not exceed 30 kg per box. The weight limit per package may vary, but usually each piece can weigh up to 70 kg. Volumes above this weight may be refused or require special transport.
- Maximum dimensions depend on the type of aircraft and the contracted service. Very large volumes may incur additional costs or restrictions.
- Always consult the carrier or freight forwarder to confirm the applicable limits for your shipment.
What documents are required to ship baggage as air cargo?
- Sender’s identification document.
- Commercial invoice or content declaration, detailing what is being sent.
- For international shipments, a passport, proof of residence, or other customs documents may be required.
- The air waybill (AWB) is the main document accompanying the shipment.
How does the shipping process work?
- Request a quote, indicating weight, dimensions, origin, and destination.
- Prepare and pack the baggage according to recommendations.
- Deliver the baggage to the airport cargo terminal or schedule a collection.
- Present the necessary documents and receive the shipment receipt (AWB/DACTE).
- The cargo is transported and, upon arrival, subject to customs clearance (when applicable).
- After clearance, the baggage is delivered to the agreed location.
How is the shipping cost calculated?
- The price depends on the actual or volumetric weight (whichever is greater).
- The distance between origin and destination, urgency, airport and customs fees also influence the final price.
- Additional services, such as insurance, collection, or door-to-door delivery, may be charged separately.
What should I do if the baggage arrives damaged or is not delivered?
- Check the integrity of the cargo upon delivery and immediately report any damage.
- Keep all shipping documentation to facilitate any claims.
- Consider taking out transport insurance for greater protection of your goods.
Final tips for shipping baggage as air cargo
- Prepare the documentation and packaging in advance.
- Make sure you are not sending prohibited items.
- Clearly label all packages.
- Always consult specialised professionals, such as the Geocargo team, to ensure safe and efficient shipping.
If you need to ship baggage as air cargo, contact Geocargo for a personalised, safe, and efficient service at every stage of the process!
